IMPORTANCE OF ADDRESSING

The Department of Post has specified a correct postal address for every delivery point to help it operate the Postal Service more efficiently and therefore requests to public to use the correct postal addresses on all postal items to ensure that delays are not caused by mistakes in sorting, routing and delivery. A correct postal address is a sorting and routing instruction to Post Office Staff. Inclusion of surplus information in a postal address can lead to confusion and delay and the Department requests that all such superfluous information should be omitted. The Post Office cannot undertake or complete incorrect or complete addresses on postal items.

ESSENTIALS of ADDRESSING

A correct address normally consists of :

1. Full Name of the Addressee

2. Number of House for the name of the house/ building), name of the street / road.

3. Name of the locality

4. Name of the Delivery Post Office along with PIN Code

5. Name of the Post Town/City in Block Letters.]

Number or Name of the House / Name of the Building:

The number of the house or the name of the house/ name of the building should always be included in the address, in the case of a flat, the number of the flat and name of the apartment or complex should be indicated.

Locality Name :

The name of the locality is also helpful to distinguish between streets of the same name.

Name of the Delivery Post Office with PIN Code:

This indicates the name of the PO through which delivery is effected. This information is most important since it enables the article to reach the correct destination, from where the article will be delivered to the addressee on the basis of the rest of the address.

Name of the Post Town/ City :

The Post Town/City acts as a clearing point for a particular area and is the basic unit of the postal system. As such it must always be included in the address and shown in BLOCK CAPITALS.

SPECIMAN ADDRESSES  :

Post Boxes :

In case the addressee is having a Post Box number, the same may be included in the address.

General :  

The public are requested to :

PIN CODE

The Postal Index Number Code system was introduced in the country by  Postal Department on 15th August 1972, the 25th Anniversary of our independence under the scheme every Head Post Office/Sub Post Office which delivers mails has been allotted an individual six digit PIN Code number. The Postal Index Number Code or PIN Code in short, is a system of numerical identification of Delivery Post Offices.

All the digits in the six digital numerical code have significance PIN Code digits from left to right progressively pinpoint and locate the geographical position of the PO and serve a specific purpose. The first digit represents a zone in the country, the second a sub zone and the manner of routing mails. The first three digits taken together indicate a Sorting Distrit. The last three digits pinpoint post office of delivery within District. Thus the six digits all taken together identify an individual Post Office as a delivery unit.

Branch Post Offices do not have separate PIN Code. The PIN Code of Sub Post Office covers all Branch Post Offices under it.

In a country with diverse languages and scripts, the introduction of the digital code has eased  the problem of sorting mails by sorter. The additon of the PIN Code after the address enables the sorter to identify the destination correctly and transmit the mail quickly without mistake, as there are several towns in the different parts of the country having the same name.

The country has been devided into 8 zones for the purpose of this code as indicated below :