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IMPORTANCE OF ADDRESSING

The Department of Post has specified a correct postal address for every delivery point to help it operate the Postal Service more efficiently and therefore requests to public to use the correct postal addresses on all postal items to ensure that delays are not caused by mistakes in sorting, routing and delivery. A correct postal address is a sorting and routing instruction to Post Office Staff. Inclusion of surplus information in a postal address can lead to confusion and delay and the Department requests that all such superfluous information should be omitted. The Post Office cannot undertake or complete incorrect or complete addresses on postal items.

ESSENTIALS of ADDRESSING

A correct address normally consists of :

  1. Full Name of the Addressee

  2. Number of House for the name of the house/ building), name of the street / road.

  3. Name of the locality

  4. Name of the Delivery Post Office along with PIN Code

  5. Name of the Post Town/City in Block Letters.]

Number or Name of the House / Name of the Building:

The number of the house or the name of the house/ name of the building should always be included in the address, in the case of a flat, the number of the flat and name of the apartment or complex should be indicated.

Locality Name :

The name of the locality is also helpful to distinguish between streets of the same name.

Name of the Delivery Post Office with PIN Code:

This indicates the name of the PO through which delivery is effected. This information is most important since it enables the article to reach the correct destination, from where the article will be delivered to the addressee on the basis of the rest of the address.

Name of the Post Town/ City :

The Post Town/City acts as a clearing point for a particular area and is the basic unit of the postal system. As such it must always be included in the address and shown in BLOCK CAPITALS.

SPECIMAN ADDRESSES  :

Post Boxes :

In case the addressee is having a Post Box number, the same may be included in the address.

General :  

The public are requested to :

  • Display their own correct postal address on their memo pads, visiting cards, business communications advertisements and name boards. In case of doubt, the correct postal address may be obtained from the local Post Office.

  • Type or write the address legibly (The Post Town and PIN Code being in BLOCK CAPITALS ). Leave a clear margin for the cancellation and post mark at the top of and extending across the whole width of the envelope.

  • Always type or write the PIN Code in Indo-Arabic Numbers viz. 1,2,3,4, etc

  • The sender's name and address should be shown on all letters. If the letter cannot be delivered, this will ensure that it is returned to the sender.

  • The sender's name and address should be shown in the bottom left corner of the envelope.

 

PIN CODE

The Postal Index Number Code system was introduced in the country by  Postal Department on 15th August 1972, the 25th Anniversary of our independence under the scheme every Head Post Office/Sub Post Office which delivers mails has been allotted an individual six digit PIN Code number. The Postal Index Number Code or PIN Code in short, is a system of numerical identification of Delivery Post Offices.

All the digits in the six digital numerical code have significance PIN Code digits from left to right progressively pinpoint and locate the geographical position of the PO and serve a specific purpose. The first digit represents a zone in the country, the second a sub zone and the manner of routing mails. The first three digits taken together indicate a Sorting Distrit. The last three digits pinpoint post office of delivery within District. Thus the six digits all taken together identify an individual Post Office as a delivery unit.

Branch Post Offices do not have separate PIN Code. The PIN Code of Sub Post Office covers all Branch Post Offices under it.

In a country with diverse languages and scripts, the introduction of the digital code has eased  the problem of sorting mails by sorter. The additon of the PIN Code after the address enables the sorter to identify the destination correctly and transmit the mail quickly without mistake, as there are several towns in the different parts of the country having the same name.

The country has been devided into 8 zones for the purpose of this code as indicated below :

Zones

Portion Covered

1

Delhi, Haryana, Punjab, Chandigarh, Himachal Pradesh and Jammu & Kashmir
2 Uttar Pradesh,Uttaranchal
3 Rajasthan, Gujarat, Daman & Diu and Dadra & Nagar Haveli
4 Maharashtra, Goa,Madhya Pradesh and Chattisgarh
5 Andhra Pradesh and Karnataka
6 Tamil Nadu, Kerala, Laccadive, Minicoy & Amindive Islands and Pondicherry
7 Orissa, West Bengal, Assam, Arunachal Pradesh, Mizoram, Manipur,Meghalaya, Nagaland, Tripura, Sikkim, Andaman & Nicobar Islands
8 Bihar and Jharkhand
 
Urban
Individual
Shri Govind Singh
Advocate
35 Mandir Marg
NEW DELHI 110 001.
Urban
Institution
The Executive Engineer
Public Health Engineering Division- 1
Public office Building
Museum Road
THIRUVANAMTHPURAM
Kerala 695 033
Rural Sub Post Office Smt. Lakshmi Ramudu
21, Temple Street
BUKKAPATNAM PO
Anantapur District
Andhra Pradesh 515 144
Rural Branch Post Office Shrimati Purnima Chattarjee
W/o Shri S.N. Chatterjee
Village Govindpur
PO Karimnagar
PRASARPUR
Bankura District
West bengal 748 027
Post Box Modern Engineering Company
Post Box 3254
CHENNAI
Tamil Nadu 600 002
Army IC 12345 - M Capt. A. K. Bhatnagar
7 Rajput
C/o 56 APO
JC 245106D Sub. Kalyan Singh
5 Gorkha Rifles
C/o 56 APO
Navy
(in INS ships)
IN 22310 Lt. Shrikumar
INS BALSARA
C/o FMO Mumbai

  

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