Object in Issuing Certificates
The object in granting certificates of posting is to afford the public an assurance that
letters and other articles entrusted to servants or messengers for posting have actually been
posted. The grant of a certificate will not however , mean that letters and articles in
respect of which the certificate is issued were fully prepaid with postage stamps, nor will it
guarantee in any way the dispatch of the articles entered in the certificate on the same day,
unless they are handed over well in time to catch the last dispatch of mails for the day for
the particular destination concerned. It must be clearly understood that the articles in
respect of which such certificates are issued are not registered and that they are treated in
exactly in the same manner as if they had been posted in a letter box. In the event of loss,
damage or delay, the certificates will confer no claim for compensation, nor do they furnish
any proof of the nature of the contests.
Manner of obtaining
1) A certificate of posting may be obtained in respect of any Postal article
for which a reciept is not given by the post office subject to the following conditions,
certificate of posting written in ink must be presented to an officer on duty at the post office
along with the articles to be posted, during the hours fixed for the grant of such certificates;
certificate must contain an exact copy of the addresses on the articles to which it relates and
must have a postage stamp, or affixed there to in payment of the prescribed fee.
Impression of a licenced franking machine will be accepted
actual number of articles in respect of which the certificate is required must be written in words
at the foot of the certificate. No more than three articles should be entered in a single
certificate and each certificate should be presented alongwith the articles entered in it.
The officer on duty will, after satisfying himself, obliterate the stamp(s) and impress the
date stamp impressing against each entry made in the certificate of
posting in the space provided for the purpose, indicate the time and date of posting and
return the certificate to the persons presenting it. No form, which contains any over-writing,
alteration or correction in the total number of articles, will however, be accepted by the
Certificate of Posting can be obtained on plain paper which should contain the entries
relating to addressee's of the article and must have stamps affixed thereon as prescribed.