IMPORTANCE OF ADDRESSING
The Department of Post has specified a correct postal address for every
delivery point to help it operate the Postal Service more efficiently and therefore
requests to public to use the correct postal addresses on all postal items to ensure that
delays are not caused by mistakes in sorting, routing and delivery. A correct postal
address is a sorting and routing instruction to Post Office Staff. Inclusion of surplus
information in a postal address can lead to confusion and delay and the Department
requests that all such superfluous information should be omitted. The Post Office cannot
undertake or complete incorrect or complete addresses on postal items.
ESSENTIALS of ADDRESSING
A correct address normally consists of :
Full Name of the Addressee
Number of House for the name of the house/ building), name of the
Name of the locality
Name of the Delivery Post Office along with PIN Code
Name of the Post Town/City in Block Letters.]
Number or Name of the House / Name of the Building:
The number of the house or the name of the house/ name of the building
should always be included in the address, in the case of a flat, the number of the flat
and name of the apartment or complex should be indicated.
Locality Name :
The name of the locality is also helpful to distinguish between streets of
the same name.
Name of the Delivery Post Office with PIN Code:
This indicates the name of the PO through which delivery is effected. This
information is most important since it enables the article to reach the correct
destination, from where the article will be delivered to the addressee on the basis of the
rest of the address.
Name of the Post Town/ City :
The Post Town/City acts as a clearing point for a particular area and is
the basic unit of the postal system. As such it must always be included in the address and
shown in BLOCK CAPITALS.
Post Boxes :
In case the addressee is having a Post Box number, the same may be
included in the address.
The public are requested to :
their own correct postal address on their memo pads, visiting cards, business communications
advertisements and name boards. In case of doubt, the correct postal address may be obtained
from the local Post Office.
or write the address legibly (The Post Town and PIN Code being in BLOCK CAPITALS ). Leave a
clear margin for the cancellation and post mark at the top of and extending across the whole
width of the envelope.
type or write the PIN Code in Indo-Arabic Numbers viz. 1,2,3,4, etc
sender's name and address should be shown on all letters. If the letter cannot be delivered,
this will ensure that it is returned to the sender.
sender's name and address should be shown in the bottom left corner of the envelope.
The Postal Index Number Code system was introduced in the country by
Postal Department on 15th August 1972, the 25th Anniversary of our independence under the
scheme every Head Post Office/Sub Post Office which delivers mails has been allotted an
individual six digit PIN Code number. The Postal Index Number Code or PIN Code in short,
is a system of numerical identification of Delivery Post Offices.
All the digits in the six digital numerical code have significance PIN
Code digits from left to right progressively pinpoint and locate the geographical position
of the PO and serve a specific purpose. The first digit represents a zone in the country,
the second a sub zone and the manner of routing mails. The first three digits taken
together indicate a Sorting Distrit. The last three digits pinpoint post office of
delivery within District. Thus the six digits all taken together identify an individual
Post Office as a delivery unit.
Branch Post Offices do not have separate PIN Code. The PIN Code of Sub
Post Office covers all Branch Post Offices under it.
In a country with diverse languages and scripts, the introduction of the
digital code has eased the problem of sorting mails by sorter. The additon of the
PIN Code after the address enables the sorter to identify the destination correctly and
transmit the mail quickly without mistake, as there are several towns in the different
parts of the country having the same name.
The country has been devided into 8 zones for the purpose of this code as
indicated below :
Haryana, Punjab, Chandigarh, Himachal Pradesh and Jammu & Kashmir
Gujarat, Daman & Diu and Dadra & Nagar Haveli
Goa,Madhya Pradesh and Chattisgarh
Pradesh and Karnataka
Nadu, Kerala, Laccadive, Minicoy & Amindive Islands and Pondicherry
West Bengal, Assam, Arunachal Pradesh, Mizoram, Manipur,Meghalaya, Nagaland, Tripura,
Sikkim, Andaman & Nicobar Islands
|Shri Govind Singh
35 Mandir Marg
NEW DELHI 110 001.
|The Executive Engineer
Public Health Engineering Division- 1
Public office Building
Kerala 695 033
|Rural Sub Post Office
||Smt. Lakshmi Ramudu
21, Temple Street
Andhra Pradesh 515 144
|Rural Branch Post Office
||Shrimati Purnima Chattarjee
W/o Shri S.N. Chatterjee
West bengal 748 027
||Modern Engineering Company
Post Box 3254
Tamil Nadu 600 002
||IC 12345 - M Capt. A. K.
C/o 56 APO
|JC 245106D Sub. Kalyan
5 Gorkha Rifles
C/o 56 APO
(in INS ships)
|IN 22310 Lt. Shrikumar
C/o FMO Mumbai